Financial Reports

Anchor includes 30+ reports. Open Reports in the sidebar; the hub groups them as The big picture, Profit & spending, Getting paid & paying, Tax time, Planning ahead, For your accountant and Save, schedule & reconcile.

Core Financial Statements

Executive Summary

Quick health check: the key numbers for the period next to the previous period. Download PDF for a one-page summary.

Trial Balance

Summary of account balances verifying that total debits equal total credits, as of a date you choose:

• Assets, liabilities, and equity — cumulative through the as-of date (all posted history)
• Revenue and expense — activity from the organisation’s financial year start (Settings → Financials → Fiscal year start) through that date only. Income and expense never carry over from earlier years.
• Retained earnings — includes profit or loss from prior years that have not been closed yet, as if they had been, so column totals balance. Until you close the year under Settings → Fiscal years, the retained earnings line on the trial balance can differ from its general ledger. If the organisation has no retained earnings account, the amount appears as Profit/(loss) brought forward instead.

Date year-end close journals on the last day of the year being closed (Settings → Fiscal years does this for you). A close dated on the first day of the new year would net against the new year’s income and expense.

Click an account code or name to open the general ledger for that account. The ledger uses the organisation’s financial year start through the as-of date, focuses that account, and shows an option to list all accounts again.

Balance Sheet

Assets, liabilities, and equity at a specific point in time. Follows the accounting equation: Assets = Liabilities + Equity.

Comparative Balance Sheet

Side-by-side balance sheets for two periods, showing changes in each account.

Income Statement

Revenue and expenses over a period. Shows gross profit, operating income, and net income.

Profit & Loss

Detailed P&L with comparison periods and date range filtering.

P&L Comparison

Compare profit and loss across multiple periods (month-over-month, year-over-year).

Cash Flow Statement

Cash inflows and outflows categorized as:

• Operating - Day-to-day business
• Investing - Asset purchases/sales
• Financing - Loans, equity

Cash Flow Forecast

Forward-looking projection of cash position based on outstanding invoices, bills, and recurring transactions.

Receivables & Payables

Aged Receivables

Outstanding customer invoices grouped by aging buckets:

• Current (not yet due)
• 1-30 days overdue
• 31-60 days overdue
• 61-90 days overdue
• 90+ days overdue

Aged Payables

Same aging analysis for outstanding supplier bills.

Payment Performance

Analyze how quickly customers pay and how your payment timing compares to terms.

Accounting Reports

General Ledger

Complete transaction log for all accounts with running balances. Filter by date range and account.

Download gives a PDF (for printing) or an Excel file. It holds every line in the date range, not only the lines loaded on screen, with Date, Entry #, Description, Reference, Debit, Credit and Balance columns. Each account opens with its opening balance and closes with a total row.

• One account: use the download icon on that account's row. If you opened the ledger from the trial balance and it shows one account, Download gives that account only.
• All accounts: use Download at the top of the page.

You can also download one account from Accounting → Chart of accounts → (account). The From and To dates there set the period. Search and the Debits/Credits tabs do not affect the file.

For any start date, balance-sheet accounts (assets, liabilities, equity) show an opening (brought-forward) balance for all posted activity before that date — including Opening balances journals and prior-year entries — then period lines with a running balance through to the closing balance. Revenue and expense accounts always open at zero for the selected range (calendar-year style P&L; no prior-year income/expense carried forward on the open row). Period debit/credit (In/Out) totals are for the selected range only.

Budget vs Actual

Compare budgeted amounts against actual spending. See Budgets for setup details.

Fixed Asset Register

Point-in-time schedule of fixed assets as at a date: cost, accumulated depreciation, and net book value, with category subtotals. Optional depreciation in period shows charges dated in a chosen range.

Balances are reconstructed from the asset register and depreciation history (including opening accum from conversion loads). Run depreciation through the last month you need before exporting year-end packs. Export PDF or Excel from the report page. See Fixed Assets for register maintenance.

Analysis Reports

Sales by Month

Every product sold, month by month. Open Reports → Sales by month and pick a date range (up to 36 months).

• What counts — issued invoices (sent, part-paid, paid, or overdue) and posted cash sales. Drafts, voided documents, and invoices still awaiting approval are left out.
• Which month — the invoice date (or cash-sale date), whether or not the invoice has been paid.
• Credit notes — issued credit notes show as negative lines and reduce the month total. Untick Subtract credit notes to see gross sales only.
• Detail — click a month to see one line per product on each document: date, document number, customer, item code and name (or the line description for non-stock lines), quantity, unit price, and amounts excluding tax, tax, and including tax. Click a document number to open it.

Download PDF gives a month summary followed by one detail page per month. Download Excel gives a Summary sheet and a filterable Lines sheet with one row per product line. Documents in a currency other than the organisation's are added at face value and flagged with a warning.

Sales by Category

Sales grouped by inventory category, then by item, for any date range (up to 36 months). Open Reports → Sales by category.

• What counts — the same lines as Sales by Month: issued invoices and posted cash sales, less issued credit notes (untick Subtract credit notes to leave them out). Each line counts in the month of its invoice or cash-sale date.
• Categories — each line takes the category of the item on it. Set up categories under Inventory → Categories and assign one to each item. Sub-categories show as Parent › Child.
• Uncategorised — lines typed without picking an item, and items with no category, are grouped here so the report always adds up to your total sales. The card at the top shows how much is uncategorised.
• Credit notes — a credit note reduces the category of the item picked on its line. Credit-note lines without an item fall under Uncategorised.
• Detail — click a category to see its items, with quantity sold. For ranges longer than one month, each month's net sales (excluding tax) shows in its own column on wide screens.

Download PDF gives one section per category with its items, plus month-by-month pages for longer ranges. Download Excel gives a By category sheet (categories and items across months) and the same Lines sheet as Sales by Month, with a Category column.

Profit by team or project

Income and costs split into a column per department or project (Split by: Department or Project), with profit for each. Lines only appear here when they were tagged with a cost center or project. Export spreadsheet downloads the table.

Expense Analytics

Break down expenses by category, cost center, tag, or time period. Identify spending trends and outliers.

Vendor Spend

Analyze spending by supplier to identify your largest vendors and spending patterns.

Profitability

Profitability analysis by customer, project, or product line.

Financial Ratios

Key financial ratios calculated automatically:

• Current ratio
• Quick ratio
• Debt-to-equity
• Gross margin
• Net margin
• Return on equity

Tax Reports

VAT return

The ZA VAT201 view for a period. See VAT return.

Tax Summary

Tax collected against tax paid for a period. Useful for tax filing preparation.

Bank reports

Bank reconciliation status

Bank tidy-up status: for each bank account, the bank balance, lines Still to review and their value, lines Older than 60 days, when the account was Last reviewed and Last import, and a status (for example All caught up).

Bank cash flow

Money that actually moved through your bank accounts: Money in, Money out, Net change and Running balance, grouped By day, By week or By month, for one bank account or all of them.

Specialized Reports

Financial Calendar

Calendar view of financial events: invoice due dates, bill payments, payroll dates, and tax deadlines.

Consolidation

Consolidated reports across multiple organizations (if applicable).

Duplicate Detection

Identify potential duplicate transactions that may need review.

Saved and scheduled reports

Saved reports

Reports → Saved reports lists reports you have built. Click New report (or Create a report) to build one from your invoices, contacts, inventory or transactions with your own filters, grouping and columns, then save it. Open a saved report and click Run for the latest data or Export CSV to download it.

Scheduled report emails

Reports → Scheduled report emails sends a saved report on a schedule: choose Which report to send, how often (Every day, Every week, Every month, Every three months), Send as (PDF or Spreadsheet (CSV)) and who to send it to.

Report packs

Monthly management pack

One download for directors or advisors covering a calendar month (defaults to last complete month):

• Executive KPIs (vs prior equal-length window)
• Profit & loss and balance sheet
• Cash movement summary
• Aged receivables and payables
• Sales by customer
• ZA VAT snapshot (bi-month tax window when configured)
• Fixed asset register
• Approximate bank reconciliation status

Open Reports → Monthly management pack, pick the month, optionally toggle sections, then Download PDF (or Excel). Trial balance is optional (off by default).

Accountant report bundle

The four core statements (P&L, balance sheet, trial balance, cash summary) in one spreadsheet or PDF — aimed at accountants and year-end packs. Open Reports → Accountant report bundle.

Date Range Filtering

Most reports support custom date ranges with presets:

• This Month / Last Month
• This Quarter
• This Year / Last Year
• Custom range

Exporting

All reports can be exported using the Export button. The management pack and accountant bundle produce a single multi-section PDF or workbook rather than one file per report.